Policy on disability accommodation

1. Application

This policy is applicable to students, staff, and visitors of Galgotias University.

2. Purpose

To ensure the inclusion and full participation of individuals with disabilities by providing reasonable accommodations in various aspects of life, including employment, education, public services, and campus accessibility.

3. Policy Statement

Galgotias University is committed to equal opportunity and non-discrimination against individuals with disabilities. The University has established systems to ensure that persons with disabilities receive the necessary accommodations to participate fully in the academic and social environment.

To make the University disability-friendly, the following measures have been implemented:

• All academic, administrative buildings, and libraries are connected through ramps.
• Elevators are available in all multistory buildings.
• Special employment opportunities are explored for students with disabilities.
• Accessible toilets have been constructed in existing buildings.

4. Accommodation Process

1. Every student with a disability must submit valid medical documentation to the Registrar of the University.
2. The Registrar forwards the request to the Dean, Student Welfare.
3. The Dean, Student Welfare presents the request to the University Committee on Disability Accommodations.
4. The committee evaluates the request and forwards recommendations to the Vice Chancellor for final approval.
5. Upon approval, the concerned department must implement the necessary arrangements within 10 working days.
6. The student will be notified about the decision within 10 working days from the date of approval.

5. Appeal Process

If a student disagrees with the decision regarding their accommodation request, they have the right to appeal.

• The appeal must be submitted in writing to the Dean, Student Welfare within 10 working days of receiving the decision.
• The Dean may collect additional relevant information and will forward the recommendation to the Vice Chancellor within 15 working days.
• The Vice Chancellor’s decision will be communicated within 15 working days and shall be final.

6. Confidentiality of Medical Information

• All medical information is treated with strict confidentiality.
• Medical records are maintained separately from regular academic files and stored in the student’s confidential dossier.
• Details of diagnoses or treatments will not be disclosed to anyone without explicit consent.
• If a student chooses to share their medical information, it will be treated as their personal choice and still handled with confidentiality.